POLICIES

COOKIE POLICY

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CARBON & RESOURCE REDUCTION POLICY

D3 Associates Ltd (d3associates) is committed to reducing the impact it has on the environment and this policy statement sets out our action plan and progress with regards to measurement of carbon and associated resources.

SCOPE:

d3associates is an Energy and Architectural Consultancy and has undertaken a review of our business operations and processes. Having baselined our carbon footprint and waste streams we have developed an action plan to support ongoing reduction.

Outlined below is a summary of the action plan and progress to date:

  • We have calculated our current carbon footprint based upon both of our office environment, remote working and travel in relation to business winning and project delivery.

  • Created an awareness via regular staff communications, in relation to energy consumption and emissions and ensured equipment operated in an efficient manner and when not in use, switched off.

  • As a benefit from Covid working, have adopted an increased level of online internal and external meetings, thus cutting unnecessary travel.

  • Have implemented a policy and move towards encouragement of transitioning to electric vehicles, with 20% of vehicles to date converting. Also exploring further incentives to transition 50% of vehicles over to full electric or plug in hybrid by 2025.

  • Where practicable to do so, use public transport in place of vehicles to attend customer and site meetings.

  • Identified waste streams, along with adopting a waste avoidance approach where practicable, i.e. via transitioning to a paperless office environment.

  • Implemented segregation to ensure appropriate routing and processing of said waste streams, taking care to avoid contaminating higher value waste products.

  • Implement up-cycling where possible, ie ensuring printer cartridges are processed for re-use as opposed to disposal.

  • Being an IT biased organisation, once beyond business usefulness, ensure that IT hardware is donated for continued use, as opposed to disposal.

  • Where consumables are unavoidable, look to use ethical and recycled alternatives.

  • Treat water as a critical resource and only use what is needed.

  • Staff have been actively encouraged to support allotments and green areas, with further examples of contributing to wilding projects in urban areas and thus playing our part in not only enhancing our environment but contributing towards local carbon capture initiatives.

PROMPT PAYMENT AGREEMENT

D3 Associates Ltd (d3associates) is signed up to the UK Government’s Prompt Payment Code and has a 30-day payment procedure in place. This means that we will pay you within agreed timescales, which helps to improve your cash flow and support your business growth.

Here are the principles of the Prompt Payment Agreement (PPA):

  • Pay promptly: We will pay you within 30 days of receiving your invoice, unless we have agreed a different timescale with you.

  • Pay fairly: We will pay you the full amount due, without deductions or advise you if there is any reason why an invoice will not be paid to the agreed terms.

  • Communicate effectively: We will communicate with you clearly about payment terms and timescales.

  • Resolve disputes promptly: If there is a dispute about a payment, we will work with you to resolve it promptly.

  • Late payments: We acknowledge your legislative right to charge interest for late payments when appropriate.

HOW TO GET PAID PROMPTLY

What you can do:

  • When you send your invoice, please reference the d3a Purchase Order No (we should provide this information, but if for any reason you find you don’t have it then get in touch with your d3associates Project contact).

  • As well as sending your invoice to your d3associates Project contact, also cc in accounts@d3-associates.co.uk. This will ensure your invoice is entered into our payment system promptly.

  • Ensure your terms are set out clearly and agreed with d3associates in advance.

  • Supply your BACS details on your invoice

What we will do:

  • Always supply you with a Purchase Order No.

  • If we have any queries regarding your invoice, we will contact you with our concerns.

  • If there is any reason an invoice will not be paid to the agreed terms, we will advise you.

  • We will encourage our lead suppliers to adopt the PPA code throughout their own supply chain and avoid any practices that affect the supply chain in an adverse fashion.

Thank you for your business. We value your partnership and look forward to working with you in the future. If you have any questions about the PPA, please contact paul@d3-associates.co.uk

MODERN SLAVERY AND HUMAN TRAFFICKING

We strive to ensure that we maintain high standards of conduct and ethical behaviour in all we do. Business ethics and corporate social responsibility are at the heart of everything D3 Associates Ltd (d3associates) does, we are committed to social responsibility and have a zero tolerance of slavery and human trafficking from occurring within our business and supply chain.

d3associates promote the equal rights and opportunities of employees in the workplace, which guides us in maintaining the trust and credibility of our stakeholders. We require all employees to confirm that they comply with these policies in all respects.

Violations of human rights are never permitted. d3associates does not tolerate child labour in any part of its own operations, nor in the operations of any business partner. (This includes members of our supply chain/sub consultants). d3associates does not permit illegal or forced labour.

d3associates employs people solely within the UK. We review our HR procedures in relation to managing the risk of slavery, forced or compulsory labour or human trafficking amongst our employees. Our standard contracts with our supply chain and business partners require that they warrant, represent, and undertake to comply with the Modern Slavery Act 2015.

This statement is made in accordance with section 54(1) of the Modern Slavery Act 2015.